To arrange wedding make-up at a venue or accommodation, you must directly confirm whether the practitioner offers off-site travel, verify venue room access and setup conditions, agree on lighting and sanitary space arrangements, clarify all travel charges and deposit terms in writing, and establish a clear service scope for your bridal party. Published beauty menus list application rates but do not automatically guarantee mobile call-out services or travel inclusions 1.
Key Questions to Confirm for Off-Site Make-Up
When planning wedding morning preparation away from a beauty salon, treating travel and venue logistics as unconfirmed prevents last-minute disruptions 1. Beauty menus outline standalone application fees, but mobile services require explicit agreement regarding scheduling, travel costs, and physical working space 1.
1. Direct Travel and Call-Out Availability
Published service tariffs specify application prices for individual treatments, but they do not state off-site travel policies or mobile call-out availability 1. For example, Luté Beauty Studio in Lilayi, Lusaka—operated by South Africa-trained beautician Lute—lists standalone prices such as K450 for bridal make-up and K350 for bridesmaid make-up, but the published menu does not detail travel options or off-site call-out policies 1.
Before assuming a practitioner can travel to your dressing room, contact them directly via phone or WhatsApp at +260 772 655 231 or by email at hello@lutebeautystudio.com to verify whether mobile appointments are offered for your specific date and location 1. Full service options can also be reviewed on the Luté Beauty Studio Treatment Tariff 1.
2. Location Access and Room Setup Conditions
When enquiring about venue make-up application, provide exact details regarding the location, travel distance, and room access. Essential setup details to confirm with your practitioner include:
- Exact address and directions: Provide the venue name, street address, or GPS coordinates for your accommodation or dressing suite.
- Room lighting and working space: Check where application will take place. Ensure the room has adequate natural light or adjustable artificial lighting alongside clean, flat table surfaces for cosmetic tools and sanitised applicators.
- Power access: If hair styling or electrical beauty tools are requested, verify that working electrical outlets are accessible within the dressing area.
- Arrival time and buffer windows: Establish the exact time the practitioner must arrive to set up before the first client sits down, ensuring the entire bridal party is ready well before departure for photographs.
3. Service Scope and Group Pricing
Establishing a complete headcount and defining specific service selections upfront allows your practitioner to calculate the precise operational window required for your party 1 3. Published application rates at Luté Beauty Studio include:
- Bridal Make-Up: K450 per person 1
- Bridesmaid Make-Up: K350 per person 1
- Mother of the Bride Make-Up: K250 per person 3
- Matron Make-Up: K250 per person 3
- Flower Girl Make-Up: K150 per person 3
- Natural Glam (without lashes): K200 per person 1
- Natural Glam (with lashes): K250 per person 1
- Full Glam (with rhinestones and pearls): K550 per person 1
For traditional events, published group packages include Chilanga mulilo rates of K2100 for a bride and 6 committee members or K2999 for a bride and 12 committee members 3. When enquiring about off-site services, confirm whether published group rates apply on-location or if additional mobile travel surcharges are added 1 3.
4. Written Terms and Deposit Agreements
Avoid relying on informal verbal arrangements for event bookings. Ensure all financial and booking terms are confirmed in writing:
- Deposit requirements: Ask what deposit amount is required to secure your date and whether this payment is non-refundable.
- Travel surcharges: Obtain a written quote detailing any call-out fees, mileage rates, or travel expenses separate from standard application tariffs 1.
- Payment timelines: Confirm when the final balance must be settled (e.g. prior to the wedding day or upon arrival on-site).
- Cancellation policies: Clarify written terms regarding date adjustments, client cancellations, or emergency practitioner substitutions.
Off-Site Service Enquiry Sheet
Use this enquiry sheet to record terms when requesting wedding make-up away from the studio. All travel, fee, and access fields remain unconfirmed until signed or acknowledged in writing by the practitioner.
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OFF-SITE SERVICE ENQUIRY SHEET
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SECTION A: CLIENT & EVENT DETAILS
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Client Full Name: __________________________________________________
Event Date: ______________________ Required Departure Time: _______
Dressing Location Name: ____________________________________________
Exact Address / Directions: ________________________________________
Designated On-Site Contact Person: _________________________________
Contact Phone / WhatsApp: __________________________________________
SECTION B: REQUESTED HEADCOUNT & SERVICE SELECTIONS
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Indicate requested services based on Luté Beauty Studio listed rates:
[] Bridal Make-Up (K450 per person) Quantity: []
[] Bridesmaid Make-Up (K350 per person) Quantity: []
[] Mother of the Bride Make-Up (K250 per person) Quantity: []
[] Matron Make-Up (K250 per person) Quantity: []
[] Flower Girl Make-Up (K150 per person) Quantity: []
[] Natural Glam without Lashes (K200 per person) Quantity: []
[] Natural Glam with Lashes (K250 per person) Quantity: []
[] Full Glam with Rhinestones/Pearls (K550/person)Quantity: []
[] Chilanga Mulilo (Bride + 6 Members — K2100) Quantity: []
[] Chilanga Mulilo (Bride + 12 Members — K2999) Quantity: []
Total Headcount Requiring Application: [] persons
SECTION C: PRACTITIONER TERMS & TRAVEL CONFIRMATION
(To be completed and signed by Beautician)
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1. Off-Site Travel Availability for Requested Date:
[] Available for Off-Site Visit | [] Unavailable (In-Studio Only)
2. Off-Site Travel / Call-Out Surcharge:
ZMW K _______________________ (Blank until verified in writing)
3. Confirmed On-Site Schedule:
Arrival & Setup Time: _____ : _____ First Application Start: _____ : _____
Target Completion Time: _____ : _____
4. Venue Setup Requirements Check:
* Natural Light / Task Lighting Area Available: [] Yes | [] Pending
* Clean Surface for Sanitised Tools & Kit: [] Yes | [] Pending
* Power Outlet Access (if electricals used): [] Yes | [] Not Required
5. Payment & Booking Terms:
* Total Service Subtotal: ZMW K ___________________
* Travel / Call-Out Fee: ZMW K ___________________
* Total Quoted Amount: ZMW K ___________________
* Required Deposit Amount: ZMW K _________________
* Balance Due Date: ______________________________
* Cancellation & Rescheduling Terms: ____________________________________
SECTION D: WRITTEN ACKNOWLEDGEMENT
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Practitioner Signature: _______________________ Date: ______________
Client Signature: _____________________________ Date: ______________
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